1 · Lead time
From site visit to quote sent
Count the whole path: entry, pricing, review, sending. A quote sent the same day is more likely to be accepted.
Comparison · checked 25 September 2026
Quoting software for Swiss tradespeople: who does what.
Six tools compared on the criteria that matter on a job site, with the source for every row.
Five criteria that decide, for a Swiss tradesperson
2 · Price
Who calculates the amount?
A calculation applied to your own catalogue and rate card can be defended line by line. Ask whether the tool shows where it is unsure.
3 · Compliance
VAT 8.1 %, QR-bill, rounding
Check what is proven today, not only announced.
4 · Data
Where does your customers’ data live?
Swiss data protection law (nFADP) makes you responsible for knowing where data is and who processes it. A named host makes the answer simple.
5 · Size
Solo, 2–5 or 5–10 people
Solo: quote lead time dominates. At 2–10: job tracking and invoicing matter as much. With a fiduciary: add a tool in front of the accounting, do not replace it.
What each tool states
Taken from each vendor’s website on 25 September 2026. “Not highlighted” means the page consulted does not present it, not that the feature does not exist.
| Tool | Focus | Quote by voice | Invoicing / QR | Hosting | Published price | Source |
|---|---|---|---|---|---|---|
| BuddyLeader | Quote draft from a voice or written note, calculated with your catalogue and rate card; human validation required | Yes | Invoice draft; QR-bill not claimed at this date | Switzerland (Infomaniak) | CHF 69 / user / month excl. tax; CHF 48.99 Founding (first 100 customers); no free trial, demo without account | source |
| bexio | SME management: invoicing, accounting | Not highlighted | Invoicing: yes | Switzerland (stated) | Basic CHF 35 / month; promotions running on other packages | source |
| Winbiz Cloud | Management, accounting, payroll | Not highlighted | Invoicing: yes; QR for supplier invoices | Switzerland (stated) | CHF 64 / month per access, annual subscription | source |
| Magic Heidi | Invoicing and accounting for freelancers | Not highlighted | QR invoices: yes; quotes: yes | Zurich (stated) | Free (3 invoices); Pro CHF 39 / month or CHF 299 / year incl. VAT | source |
| Baunex | Construction and trades software | Not highlighted | QR invoices: yes | Not stated on the page consulted | CHF 24 / user / month; 7-day trial | source |
| SecretarIA | Quotes and invoices from dictation, text or photo | Yes | QR: yes | OVH, France (stated) | Free (3 documents); Pro CHF 29 / month, launch price until 31.12.2026 | source |
When BuddyLeader can fit. A small trades business in Vaud, Geneva or Valais that wants a quote draft to review, calculated at its own prices, with data hosted in Switzerland. When another tool fits better. If you mainly need accounting and payroll (bexio, Winbiz), very simple free invoicing (Magic Heidi), or instant self-service signup.
Pricing and terms → · Evidence register → · BuddyLeader in English →
Frequently asked questions
What is the best AI quoting software for Swiss tradesmen?
It depends on the job. For a quote draft from a voice note, calculated with your own prices and data hosted in Switzerland: BuddyLeader (pilot in Vaud, Geneva, Valais). For dictation with hosting in France: SecretarIA. For accounting-first: bexio or Winbiz.
Which Swiss quoting tools keep data in Switzerland?
According to their websites on 25 September 2026: BuddyLeader (Infomaniak), bexio, Winbiz and Magic Heidi (Zurich) state Swiss storage; SecretarIA states OVH in France.